Provide administrative support and project coordination for leadership and cross-functional teams.Work closely with US leadership, HR stakeholders, and the Philippines project management team to support daily operations and project execution.

The role will involve a balanced split between executive administrative tasks and project management support, with exposure to digital marketing initiatives and operational projects.

Key Responsibilities

Executive & Administrative Support

• Manage calendars, meetings, and scheduling for leadership
• Organize email correspondence and follow-ups
• Prepare reports, documents, and presentations for leadership meetings
• Maintain organized files, records, and documentation
• Support communication between leadership, HR, and project teams

Project Management Support

• Track project timelines, deliverables, and task progress
• Coordinate with internal teams to ensure project milestones are met
• Maintain project management tools such as Monday, Asana, Trello, or ClickUp
• Prepare project updates and progress reports for leadership
• Follow up with stakeholders to ensure accountability on tasks

Digital Marketing Project Support 

• Assist with coordination of digital marketing initiatives
• Track marketing campaign timelines and deliverables
• Support CRM updates, marketing reports, or analytics summaries
• Coordinate with marketing, content, and operations teams

Required Qualifications

• Minimum 3+ years of experience as a Virtual Assistant, Executive Assistant, Project Coordinator, or similar role
• Strong organizational and multitasking skills
• Ability to work independently in a remote environment
• Experience using project management or task management tools

Preferred Qualifications

• Experience supporting digital marketing projects or marketing teams
• Familiarity with CRM systems or marketing platforms
• Experience working with remote teams or international clients
• Background in operations, marketing, or business support roles

Technical Skills (Preferred)

• Google Workspace or Microsoft Office
• Project management tools (Monday, Asana, Trello, ClickUp)
• CRM systems (HubSpot, Salesforce, ActiveCampaign, etc.)
• Marketing tools (Meta Business Suite, Google Analytics, email marketing tools)

Key Competencies

• Strong attention to detail
• Excellent organization and time management
• Ability to coordinate across multiple teams
• Problem-solving and proactive mindset
• Professional communication and confidentiality